EXPO REGISTRATION

Exhibitors should fill the Expo Registration Form available in IAOM-MEA website for booking their expo space/booth. It is mandatory that each exhibitor/participant MUST register online to get their exhibitor/guest/spouse badges.

The furnished expo form should be send to expo@iaom-mea.com as stated in the Expo Registration Form.
A final confirmation of your registration will be sent to you subject to receipt of your full payment.

Registered Exhibitors (maximum of two persons only per company per stand for the first booth) regardless of IAOM member or Non-member will be entitled for Conference benefits as specified in the conference registration menu. Joint companies will be treated/listed as one company.

BOOTH ALLOCATION

It is tradition of IAOM-MEA that we consider exhibitors on First Come First Serve Basis which entitles the main sponsors of the event to obtain the booths at the prime locations of expo hall. The priority for stands in the front area, corner stands and the stands around the coffee station area will be given to sponsors and exhibitors who hires more than 18/36sqm space.
The allocation of stands will be done solely on discretion of IAOM-MEA Office based on the availability. Exhibitor’s continuous participation in the IAOM-MEA district would also be a merit to prioritize allocating stands.

Companies sharing minimum exhibit area of 9m²/more is forbidden. Officially registered company will be considered and listed under exhibitors list.

Sharing/Subletting of confirmed expo stand/s with other company(s) is against IAOM-MEA policy and it is forbidden.

COMPLIMENTARY REGISTRATION POLICY

2 (Two) Complimentary entries for 9m2 expo stand and 1 (One) complimentary entry for each additional space of 9m2.
COMPLIMENTARY ENTRY IS SCTRICTLY VALID ONLY FOR EMPLOYEES FROM THE REGISTERED EXHIBITING COMPANY (NOT FOR SISTER CONCERNS). No additional complimentary registrations will be issued. IAOM-MEA will issue exhibitor badge based on total number of booths hired.

EXPO FLOOR PLAN

The expo floor plan is available online for selection of your desired stand which is subject to availability. IAOM-MEA reserves the right to modify the floor-plan as necessary to meet the needs of exhibitors on very exceptional cases and if the demand is high.

CANCELLATION

It is understood between the IAOM-MEA and the exhibitor that the space contract must be cancelled in writing on or before 31st August 2016. 100% Cancellation fee will be levied if any cancellation request received after 1st of September 2016.

EXPO STAND SETUP

EXHIBITORS WILL BE ALLOWED TO ACCESS THE EXPO HALL TO SET/DRESS UP THEIR EXPO STANDS FROM 10:00 Hrs TO 18:00 ON THE 24th October 2016.

Exhibitors are requested to be ready at 8:00AM on 25th October 2016 for final inspection prior official opening of the Conference and Expo.
Custom made expo stands should be done only through IAOM-MEA official stand contractor. IAOM-MEA will not entertain third party contractors working at Expo Hall unless special written permission is obtained from Millennium Hall Management(Addis Park Development Company) through IAOM-MEA Expo manager.

FLOOR WEIGHT TOLERANCE

 4 TONs (Max.) per 9sqm stand
Machines weighing more than 3 tons MUST be placed on spread plates.

HEIGHT RESTRICTION

 Custom made stand/booth height should NOT exceed more than 4mtrs max.

EXHIBIT CARGO NOTIFICATION

Exhibitor shipping heavy machines should notify the cargo dimension to IAOM-MEA - Expo Manager.

DISMANTLING of BOOTHS

Dismantling of expo stands and removal of exhibit materials/ equipments is permitted from 12:00pm onwards on 27th October 2016.
ALL EXHIBIT MATERIALS/EQUIPMENTS MUST BE REMOVED FROM EXPO HALL LATEST 10PM ON 27th OCTOBER 2016.
IAOM-MEA RESERVES THE RIGHT TO IMPOSE FINE OF US$ 100/- ON ANY EXHIBITORS DISMANTLING OR LEAVING THEIR EXPO BOOTH UNATTENDED BEFORE THE FINAL DAY (27th OCTOBER 2016).

RE-EXPORT and REMOVAL of EXHIBITS

The exhibitor should hand over all expo materials for re-export to IAOM-MEA’s official freight forwarding company/ representative at site by 12pm on 27th OCTOBER 2016.
The exhibitors should remove all their exhibits/equipments, valuable belongings from their expo stands before the end of the show.
IAOM-MEA organizers and their contractors should not be held responsible if any exhibits left unattended/lost.

INSURANCE

Exhibitor should ensure their own exhibits (machineries/equipments) and display materials are insured. Exhibitors should obtain Public Liability Insurance combined single limit or bodily injury, accident and property damage combined per incident.

SMOKING

Smoking is strictly prohibited within the Millennium Hall.

OPERATION RESTRICTIONS

Exhibitors must confine their activities to their contracted space. Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own booth. Exhibitors using music in their booth either live or mechanical must provide IAOM-MEA with a copy of Exhibitor’s licensing agreement. Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold IAOM-MEA harmless from any action brought against IAOM-MEA by Ethiopian licensing authority for playing of such music. Exhibitors must comply with all safety provisions as required by the expo hall facility and Addis Ababa fire brigade.
Use of motorized equipment and forklifts by exhibitors are not permitted. The MILLENIUM HALL Exhibition Services/HSE Manager will control the access to the loading docks in order to provide safe and orderly move-in/ move-out. No pets or animals allowed into the IAOM-MEA Expo/MILLENIUM HALL premises.
Each exhibitor must not erect any display materials which may block the view from the aisle of the adjoining booths except by special arrangement with IAOM-MEA Expo Manager. No display material may extend/overlay the boundaries of any booth or booths nor may any exhibitor employ or use such materials that will interfere with the operation and comfort of the adjoining exhibitors. Branding/hanging commercial signs from the exhibit hall ceiling are subject to prior written approval from Expo Manager.

PROMOTION RESTRICTION

IT IS FORBIDDEN TO DISTRIBUTE OR PLACE PROMOTIONAL LEAFLETS/PRODUCT BROCHURES, PROMOTIONAL MATERIALS IN OTHER BOOTHS/TABLES LOCATED AROUND THE CONFERENCE AND EXPO AREAS, CORRIDORS AND COFFEE STATIONS ETC. **
SPONSORS ARE EXEMPTED FROM THE ABOVE AND ALLOWED TO DISTRIBUTE OR PLACE THEIR PROMOTIONAL MATERIALS WITHIN THE DESIGNATED AREA**
BREACHING THE RULES AND REGULATIONS STIPULATED HERE MAY RESULT IN IMMEDIATE REMOVAL FROM THE EXHIBITION HALL AND NO REFUND OF EXPO STAND/ PARTICIPATION FEE WILL BE ENTERTAINED. IAOM-MEA RESERVES THE RIGHT TO BAN THE EXHIBITOR FROM PARTICIPATING/EXHIBITING IN THE FUTURE IAOM-MEA EVENTS DEPENDS ON THE SEVERITY OF VIOLATIONS MADE.

EXPO REGULATIONS

IAOM-MEA Expo registration badge must be worn by all participants entering the Expo. The admission to the expo hall is restricted to the conference and expo participants only. The expo hall is guarded 24hours. During the expo hours the security guards at the expo entrances will be monitoring participant’s badges. The exhibitors will be allowed to access the expo area only from 8:00 am to 4pm and entry after closure of expo will be strictly prohibited.

LOSS, DAMAGE AND INJURY

IAOM-MEA organizers are not responsible for any injury, loss or damage that may occur to the Exhibitor’s employees or property from any cause whatsoever. IAOM-MEA is not liable for any injury, loss or damage which may be sustained by any person who may be on the premises leased or rented to the Exhibitor or watching, observing or participating in any demonstration or exhibit of Exhibitors. If IAOM-MEA should be held liable for Exhibitor’s action or failure to act in any matter whatsoever, the Exhibitor shall reimburse IAOM-MEA for all expenses incurred including legal fees and hold IAOM-MEA harmless from any resulting liability.

INDEMNIFICATION

The exhibitor assumes the risk of all damage, loss costs and expenses and agrees to indemnify and hold blameless the International Association of Operative Millers, its officers, directors, agents and employees from and against any and all liability, damage, loss costs, attorney fees and expenses, which may be sustained by it, its officers, directors, agents or employees on account of any claim, suit or action made or brought against the International Association of Operative Millers its officers, agents or employees for the death of or injury to persons or destruction of property involving exhibitor sustained in connection with the leasing of exhibit space at the International Association of Operative Millers Annual Conference & Expo.