EXPO STAND/SPACE BOOKING FORM
Exhibitors are kindly requested to email Expo Stand/Space Booking Form to expo@iaom-mea.com (downloadable from IAOM-MEA website).
Requested expo stand will be subject to availability at the time of confirmation.
EXHIBITOR ONLINE REGISTRATION
BADGE COLLECTION
Upon receiving expo stand confirmation along with the “Discount Code” from the IAOM MEA team, all exhibitors must register online using the “Discount Code”.
Exhibitors registered online shall collect their exhibitor/participant badge/s from the registration desk on 09th & 11th November 2024 at Dubai World Trade Centre, Sheikh Rashid Hall Entrance.
BOOTH ALLOCATION
It is tradition of IAOM MEA that we consider exhibitors on First Come First Serve Basis which entitles the main sponsors of the event to obtain the stands at the prime locations of the expo hall. The priority for corner stands and the stands around the coffee/Lunch Stations will be given to sponsors, ex-sponsors and exhibitors who hire more than 18-36 sqm space. We also prioritize 5 years consecutive participation in the IAOM-MEA region.
Companies wishing to hire more than 4 stands (36 sqm/more) in the prime locations/near coffee/lunch stations, should be a sponsor.
IAOM MEA won’t be able to hold booking of stands for more than 24 hours unless it is mutually agreed and confirmed by both parties.
The allocation of stands will be done solely at the discretion of the IAOM MEA regional office based on the availability.
COMPLIMENTARY REGISTRATION POLICY
2 (Two) Complimentary entries for 9m2 expo stand and 1 (One) complimentary entry for each additional space of 9m2 hired.
Complimentary entry is strictly valid only for employees of registered exhibiting companies (not for sister concerns).
No additional complimentary registrations will be issued. IAOM MEA will provide booth staff exhibitor badges and the number of which is based on the total number of booths hired.
EXPO FLOOR PLAN
The expo floor plan is available online for selection of your desired stand which is subject to availability. IAOM-MEA reserves the right to modify the floor-plan as necessary to meet the needs of exhibitors on exceptional cases and if demand for expo stands increases.
Companies wishing to hire more than 4 stands (36 sqm/more) in the prime locations/near coffee/lunch stations, should be a sponsor.
IAOM MEA won’t be able to hold booking of stands for more than 24 hours unless it is mutually agreed and confirmed by both parties.
The allocation of stands will be done solely at the discretion of the IAOM MEA regional office based on the availability.
CANCELLATION
It is understood between the IAOM-MEA and the exhibitor that the space contract must be canceled in writing on or before August 31st, 2024. 100% Cancellation fee will be levied if any cancellation request is received after September 1st, 2024.
EXPO STAND SETUP
Exhibitors will be allowed to access the expo hall to set up their expo stands from 10:00 hrs To 18:00 hrs on the 10th November 2024. Exhibitors are requested to be ready at 8:00AM on 11th November 2024 for final inspection prior to the official opening of the Conference and Expo.
Custom made expo stands should be done only through IAOM-MEA official stand contractors.
IAOM MEA will not entertain third party contractors working at Expo Hall unless special written permission is obtained from IAOM-MEA Expo Manager and Dubai World Trade Center authorities.
IAOM MEA organizers/DWTC should not be held responsible for any damage(s)/liabilities caused by third party contractor contracted by exhibitors and will be at their own risk/cost.
FLOOR WEIGHT TOLERANCE
5 TONs (Max.) per 9sqm stand
Machines weighing more than 3 Tons MUST be placed on spread plates.
HEIGHT RESTRICTION
5 TONs (Max.) per 9sqm stand
Machines weighing more than 3 Tons MUST be placed on spread plates.
HEIGHT RESTRICTION
Custom made stand/booth height should NOT exceed more than 4 mtrs max.
DISMANTLING OF BOOTHS
Dismantling of expo stands and removal of exhibit materials/ equipment is permitted from 1:00 pm onwards on 13th November 2024. ALL EXHIBIT MATERIALS/EQUIPMENTS MUST BE REMOVED FROM EXPO HALL LATEST by 11:00 pm on 13th November 2024.
IAOM MEA RESERVES THE RIGHT TO IMPOSE FINE OF US$ 100 ON ANY EXHIBITORS DISMANTLING OR LEAVING THEIR EXPO BOOTH UNATTENDED BEFORE THE FINAL DAY (13th November 2024).
RE-EXPORT AND REMOVAL OF EXHIBITS
The exhibitor should hand over all expo materials for re-export to IAOM-MEA’s official freight forwarding company/ representative onsite by 2:00 pm on November 13th, 2024. The exhibitors should remove all their exhibits/equipment, valuable belongings from their expo stands before the end of the show.
IAOMnMEA organizers and their contractors should not be held responsible if any exhibits left unattended/lost.
INSURANCE
Exhibitors shall insure their own exhibits (machineries/equipment) and display materials etc. Exhibitors should obtain Public Liability Insurance combined single limit or bodily injury, accident and property damage combined per incident.
SMOKING
Smoking is strictly prohibited in the Sheikh Rashid Hall and within the Dubai World Trade Center (DWTC).
IAOMnMEA organizers and their contractors should not be held responsible if any exhibits left unattended/lost.
OPERATION RESTRICTIONS
Exhibitors must confine their activities to their contracted space. Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own booth. Exhibitors using music in their booth either live or mechanical must provide IAOM MEA with a copy of Exhibitor’s licensing agreement. Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold IAOM MEA harmless from any action brought against IAOM MEA by U.A.E licensing authority for playing of such music. Exhibitors must comply with all safety provisions as required by the expo hall facility and Dubai fire brigade. Use of motorized equipment and forklifts by exhibitors are not permitted. The DWTC Exhibition Services/HSE Manager will control the access to the loading docks in order to provide safe and orderly move-in/ move-out. No pets or animals allowed into the IAOM MEA Expo/DWTC premises.
Each exhibitor must not erect any display materials which may block the view from the aisle of the adjoining booths except by special arrangement with IAOM MEA Expo Supervisor. No display material may extend/overlay the boundaries of any booth or booths nor may any exhibitor employ or use such materials that will interfere with the operation and comfort of the adjoining exhibitors. Branding/hanging commercial signs from the exhibit hall ceiling are subject to prior written approval from Expo Supervisor.
PROMOTION RESTRICTION
It is forbidden to distribute or place promotional leaflets/product brochures, promotional materials in other booths/tables located around the conference and expo areas, corridors and coffee stations etc. **
Sponsors are exempted from the above and allowed to distribute or place their promotional materials within the designated area**
breaching the rules and regulations stipulated here may result in immediate removal from the exhibition hall and no refund of expo stand/ participation fee will be entertained. IAOM MEA reserves the right to ban the exhibitor from participating/exhibiting in the future IAOM MEA events depending on the severity of violations made.
EXPO REGULATIONS
IAOM MEA Expo registration badge must be worn by all participants entering the event. The admission to the expo hall is restricted only to the conference and expo participants. The expo hall is guarded 24 hours. During the expo hours the security guards at the expo entrances will be monitoring participant’s badges. The exhibitors will be allowed to access the expo area only during show hours and entry after closure of expo will be strictly prohibited.
Each exhibitor must not erect any display materials which may block the view from the aisle of the adjoining booths except by special arrangement with IAOM MEA Expo Supervisor. No display material may extend/overlay the boundaries of any booth or booths nor may any exhibitor employ or use such materials that will interfere with the operation and comfort of the adjoining exhibitors. Branding/hanging commercial signs from the exhibit hall ceiling are subject to prior written approval from Expo Supervisor.
LOSS, DAMAGE AND INJURY
IAOM MEA organizers are not responsible for any injury, loss or damage that may occur to the Exhibitor’s employees or property from any cause whatsoever. IAOM MEA is not liable for any injury, loss or damage which may be sustained by any person who may be on the premises leased or rented to the Exhibitor or watching, observing or participating in any demonstration or exhibit of Exhibitors. If IAOMmMEA should be held liable for Exhibitor’s action or failure to act in any matter whatsoever, the Exhibitor shall reimburse IAOM MEA for all expenses incurred including legal fees and hold IAOM MEA harmless from any resulting liability.
INDEMNIFICATION
The exhibitor assumes the risk of all damage, loss costs and expenses and agrees to indemnify and hold blameless the International Association of Operative Millers MEA, its officers, directors, agents and employees from and against any and all liability, damage, loss costs, attorney fees and expenses, which may be sustained by it, its officers, directors, agents or employees on account of any claim, suit or action made or brought against the International Association of Operative Millers MEA its officers, agents or employees for the death of or injury to persons or destruction of property involving exhibitor sustained in connection with the leasing of exhibit space at the International Association of Operative Millers MEA Annual Conference & Expo.