Expo Rules & Regulations
Expo Registration Exhibitors should register online and also should fill the Expo Registration Form available in IAOM-MEA website for booking their expo space/booth.

The furnished expo form should be sent to expo@iaom-mea.com as stated in the Expo Registration Form.

A final confirmation of your registration will be sent to you subject to receipt of your full payment.
Booth Allocation As per the tradition of IAOM-MEA to consider exhibitors on First Come First Serve Basis and that entitles the main sponsors of the event to obtain the booths at the prime locations of expo hall. The priority for corner stands and the stands in front of the coffee stations will be given to sponsors and exhibitors who hire more than 18/36sqm space.

The allocation of stands will be done solely on discretion of IAOM-MEA Office based on the availability. We also consider exhibitor’s continuous participation in the IAOM-MEA district.
Complimentary Registration Policy Each exhibitor who hires minimum expo space of 9m2 will be entitled for two (2) non-transferable complimentary entries and one (1) complimentary entry for each additional space of 9m2 hired.

THIS IS VALID ONLY FOR THE EMPLOYEES OF REGISTERED EXHIBITING COMPANY (NOT FOR SISTER CONCERNS).

No additional complimentary registrations will be issued. IAOM-MEA will provide booth staff exhibitor badges and the number of which is based on the total number of booths rented.
Expo Floor Plan The expo floor plan is available online for selection of your desired stand which is subject to availability. IAOM-MEA reserves the right to modify the floor-plan as necessary to meet the needs of exhibitors on exceptional cases and if more demand for expo stands soars.

The IAOM-MEA Expo will be held in the Hall 4A of Cape Town International Convention Center in Cape Town City of South Africa.
Cancellation It is understood between the International Association of Operative Millers and the exhibitor that the space contract must be cancelled in writing on or before 30th October 2014. 100% cancellation fee will be charged if any cancellation request received after 1st of November 2014.
Expo Stand Setup EXHIBITORS WILL BE ALLOWED TO ACCESS THE EXPO HALL TO SET/DRESS UP THEIR EXPO STANDS FROM 10:00 HRS TO 18:00 ON THE 3RD DECEMBER 14.

Exhibitors are requested to be ready at 8:30AM on 4th December 2014 for final inspection prior official opening of the Expo.

Custom made expo stands should be done only through IAOM-MEA official stand contractor. IAOM-MEA will not entertain third party contractors working at Expo Hall unless special written permission is obtained from IAOM-MEA Expo manager and CTICC Security.
Floor Weight The floor weight tolerance per 9sqm stand is 5 Tons (Max.)
Stand Height restriction

Expo stand height restricted to 3mtrs maximum. Exceeding 3mtr height needs to obtain Enginnering Certificate from CTICC.

Dismantling of Booths Dismantling of expo stands and removal of exhibit materials/ equipments is permitted from 12:00pm onwards on 6th December 2014.

ALL EXHIBIT MATERIALS/EQUIPMENTS MUST BE REMOVED FROM EXPO HALL LATEST 10PM ON 6TH DECEMBER 2014.

IAOM-MEA RESERVES THE RIGHT TO IMPOSE FINE OF US$ 100/- ON ANY EXHIBITORS DISMANTLING OR LEAVING THEIR EXPO BOOTH UNATTENDED BEFORE THE FINAL DAY (6TH DECEMBER 2014).
Re-export and removal of Exhibits The exhibitor should hand over all expo materials for re-export to IAOM-MEA’s official freight forwarding company/representative at site by 12pm on 6th December 2014.

The exhibitors should remove all their exhibits/equipments, valuable belongings from their expo stands before the end of the show.

IAOM-MEA organizers and their contractors should not be held responsible if any exhibits left unattended/lost.
Insurance Exhibitors shall insure their own exhibits (machineries/equipments) and display materials etc. Exhibitors should obtain Public Liability Insurance combined single limit or bodily injury, accident and property damage combined per incident.
Smoking Smoking is strictly prohibited in the Expo Hall 4A and within the CTICC premises.
Operation Restrictions Exhibitors must confine their activities to their contracted space. Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own booth. Exhibitors using music in their booth either live or mechanical must provide IAOM-MEA with a copy of Exhibitor’s licensing agreement. Further, should Exhibitor play music, Exhibitor agrees to indemnify and hold IAOM-MEA harmless from any action brought against IAOM-MEA by South African licensing authority for playing of such music. Exhibitors must comply with all safety provisions as required by the expo hall facility and Cape Town fire brigade.

Use of motorized equipment and forklifts by exhibitors are not permitted. The CTICC Security Manager/Staff will control the access to the loading docks in order to provide safe and orderly move-in/ move-out. No pets or animals allowed into the IAOM-MEA Expo premises.

Each exhibitor must not erect any display materials which may block the view from the aisle of the adjoining booths except by special arrangement with IAOM-MEA Expo Manager. No display material may extend/overlay the boundaries of any booth or booths nor may any exhibitor employ or use such materials that will interfere with the operation and comfort of the adjoining exhibitors. Branding/hanging commercial signs from the exhibit hall ceiling are subject to prior written approval from Expo Manager.
Promotion Restriction IT IS FORBIDDEN TO DISTRIBUTE OR PLACE PROMOTIONAL LEAFLETS/PRODUCT BROCHURES, PROMOTIONAL MATERIALS IN OTHER BOOTHS/TABLES LOCATED AROUND THE CONFERENCE AND EXPO AREAS, CORRIDORS AND COFFEE STATIONS ETC. **

SPONSORS ARE EXEMPTED FROM THE ABOVE AND ALLOWED TO DISTRIBUTE OR PLACE THEIR PROMOTIONAL MATERIALS WITHIN THE DESIGNATED AREA**

BREACHING THE RULES AND REGULATIONS STIPULATED HERE MAY RESULT IN IMMEDIATE REMOVAL FROM THE EXHIBITION HALL AND NO REFUND OF EXPO STAND/ PARTICIPATION FEE WILL BE ENTERTAINED. IAOM-MEA RESERVES THE RIGHT TO BAN THE EXHIBITOR FROM PARTICIPATING/EXHIBITING IN THE FUTURE IAOM-MEA EVENTS DEPENDS ON THE SEVERITY OF VIOLATIONS MADE
Expo Regulations IAOM-MEA Expo registration badge must be worn by all participants entering the Expo. The admission to the expo hall is restricted only to the conference and expo participants. The expo hall is guarded 24hours. During the expo hours the security guards at the expo entrances will be monitoring participant’s badges. The exhibitors will be allowed to access the expo area only from 8:00 am to 4pm and entry after closure of expo will be strictly prohibited.
Loss, Damage and Injury IAOM-MEA organizers are not responsible for any injury, loss or damage that may occur to the Exhibitor’s employees or property from any cause whatsoever. IAOM-MEA is not liable for any injury, loss or damage which may be sustained by any person who may be on the premises leased or rented to the Exhibitor or watching, observing or participating in any demonstration or exhibit of Exhibitors. If IAOM-MEA should be held liable for Exhibitor’s action or failure to act in any matter whatsoever, the Exhibitor shall reimburse IAOM-MEA for all expenses incurred including legal fees and hold IAOM-MEA harmless from any resulting liability.
Indemnification The exhibitor assumes the risk of all damage, loss costs and expenses and agrees to indemnify and hold blameless the International Association of Operative Millers, its officers, directors, agents and employees from and against any and all liability, damage, loss costs, attorney fees and expenses, which may be sustained by it, its officers, directors, agents or employees on account of any claim, suit or action made or brought against the International Association of Operative Millers its officers, agents or employees for the death of or injury to persons or destruction of property involving exhibitor sustained in connection with the leasing of exhibit space at the International Association of Operative Millers Annual Conference & Expo.

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